Catalog Builder Checklist
Follow the Steps on this Checklist. Each 
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Click on the Question Mark beside the link to read instructions for that task
Your Catalog will remain editable for 5 days following the sale date or a maximum of 60 days.
Your Catalog will remain editable for 5 days following the sale date or a maximum of 60 days.
1. Getting Started
- Add the new sale Catalog
- Fully complete the basic sale information
- Choose the default pedigree type
- Use Edit Current Sale Information to choose more Options for the Catalog
- Customize the Internet Sale Preview
- Choose the color scheme to match your company or farm colors
- Upload the sale company logo, also adding sponsor logos at this time if desired
- Create Sessions
- Optional, but required if using two pedigree types in one catalog
- Sessions can be added any time during the job
- If sessions are used, a session code must be noted on each sale horse
- If Reference Sire pages are desired, add reference sires to a “Reference Sire Session”
2. Add sale horses and edit sale horse pages
- Add consignment information manually or
- Complete the Spreadsheet Template for a bulk consignment import
- If you are not an experienced and comfortable Excel user, hand-enter the horses.
- If the mailing labels feature or the Excel files generated by the Catalog Builder will be used for sale management purposes, include each consignor’s mailing and contact information for each horse.
- Pay special attention to the instructions for adding unnamed foals, clones and non-Quarter Horses.
- Post the Internet Sale Preview on your web site and/or Facebook, if you want to offer an early look to prospective buyers as the sale fills.
- • Copy & paste the Internet Sale Preview URL onto your web site and/or Facebook page
- • Or copy and paste the link into an email for your webmaster.
- • The Internet Preview shows only the family tree & notes (no sire and dam notes) until:
- • “Send Catalog Page to Sale Preview” is clicked on the Sale horse’s worksheet, or
- • “Send Final Pages to Internet” is clicked
- Inspect and edit each horse’s catalog page
- Click the Make-It-Fit button, or hand-edit each horse’s page to fit
- Click on “Complete QDATA Records” to view more information about the sale horse
- Use the “Adjust” tools if needed
- When receiving photos, ensure they are of useable size and resolution
- Save the photo to your hard disk
- • File must be in flat JPG or PNG format (PDF files will not work)
- • Right Click on the photo, then click Details (Windows instructions)
- • Height, Width and Resolution will appear
- • Minimum of 150 DPI and 1,025 pixels wide (or tall) for printing.
- •A photo downloaded from social media will NOT WORK for printing.
- • 70 DPI and at least 1,000 pixels wide (or tall) for web use only
- •Social media photo downloads WILL work for the Internet Preview and the Catalog App.
- Upload the photos & videos individually to each horse, or
- Upload multiple photos at once by clicking on Actions/Import Consignments
- • Photo files must be named correctly
- Video links must be set individually
- Check the Proofing Report under Actions (“Issue” column)
- Print a Draft for proofing purposes (Under Actions)
- • The draft is NOT the printer’s pages! (See #3).
- Inspect the Covering Sire Paragraph pages
- Add or edit the Non-Quarter Horse covering sire paragraphs
- Assign Hip Numbers after all consignments have been received
3. Finalize the Catalog(Make it Printer-Ready)
- Inspect the Consignor, Horse, Sire and Dam Indexes and the Covering Sire Paragraphs
- Inspect & save the photo gallery index
- Ctrl/P to Save as PDF (each file) to make the printer’s files
- Create the Covers and Non-Horse Pages: title page, schedule, terms, etc., separately.
- • Save to high-resolution PDF files
- • A local print shop can create these pages, if desired.
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For Black-Type catalogs: Follow the Instructions at this link
For all other catalogs: Follow the step below - Choose your page layout & save
- If using the Newsprint format: add a header and/or footer, ads & text fillers
- Inspect and adjust the pictures
- Ctrl/P to Save as PDF to make the printer’s file
4. Make the printer's "Bible" documenting the desired page order, and send all PDF files to the Printer
- All four covers (front, inside front, back, inside back)
- Non-Horse Pages (Schedule, Terms, Ads, etc.)
- Catalog Builder Consignor, Horse, Sire and Dam Index Files
- Catalog Builder Covering Sire Paragraphs File
- Catalog Builder Sale Horse Pages File
- Catalog Builder Photo Gallery Pages File, if used
- Catalog Builder Reference Sire Pages, if used
5. Internet Sale Preview
- Click on “Send Final Pages to Internet”
- • This displays the entire catalog page for each horse.
- Save the complete printer’s PDF to your hard disk and upload to the Internet sale preview web page
- • Ask the printer for a web-resolution complete PDF
6. Send the Catalog to the QDATA Catalog App
- Put the Catalog on the App
- • The App will not accept catalogs with no hip numbers.
- Submit ads, if desired, to appear on the horse pages of the App
7. Stall Cards
- Produce the stall card PDF file for the printer and send the file to the printer
8. Reports for In-Office use
- Choose the file format & type of report (Excel is usually preferred)
- “Save as” to your computer’s hard disk to use in-office
- Create & print mailing labels if desired
9. After the Sale
- Upload the sale results to the Internet Sale Preview page